JOB PROFILE

Position: Head, Project Management Unit
Work location: Mesiniaga Berhad, Subang Jaya
Employment Type: Permanent

Roles and Responsibilities

Project Management Leadership:

• Provide management, leadership, and strategic vision.
• Coordinate with Senior Management to improve/create processes and systems to ensure effective project management and implementation across the organization.
• Direct the activities of the Project Management Unit and determine how team resources should be allocated across projects.
• Provide strong and effective support to program management teams.
• Create training and capacity building process and training modules to promote project management best practices.
• Communicate with Senior Management on successes, issues and lessons learned from implementation and share these across the organization.
• Build a Community of Practice for Good Project Management across the organization involving Project Managers and operations and finance staff.
• Responsible for department P&L.

Project Management Implementation and Compliance:

• Ensure that project implementation is responsive to target communities and partners and aligned with Mesiniaga core values, strategic plan and guiding principles.
• Monitor adherence to grant agreement, policies and procedures and relevant external rules and regulations.
• Serve as primary Project Management support assisting Project Managers deliver successful project implementation and results.
• Guide efficient and effective project start-up and close-down mechanisms.
• Track project annual budgets and forecasts while working with Project Managers to explain variance, and propose and take steps for programmatic course corrections when necessary.
• Review Monthly Project Reports to ensure strong monthly financial oversight.
• Travel to project sites in the field as necessary to assist in project management.
• Develop and maintain professional working relationships with Customers and project partners.

Project Reporting and Monitoring:

• Establish tools and systems to track project donor reports and deliverables while working with Project Managers to ensure the completion and submission of all required reports.
• Coordinate with Project Managers to respond to request updates and communications plus ensuring that Project Managers are reporting back to Senior Management on a timely basis.

Staff Management, Professional Development and Team Building:

• Create a work atmosphere conducive to professional growth and development of excellent personnel at all levels.
• Promote accountability by conducting staff annual performance reviews with direct supervisees, and ensuring that all staff members are effectively using the performance planning and management system.

Requirements

• Candidate must possess at least a Bachelor’s Degree, Professional Degree in Computer Science/Information Technology or equivalent.
• Project Management Professional (PMP)
• Vast project management experience, in a role that requires involvement and understanding of business activities.
• Expert-level knowledge of project and change management, associated methodologies, techniques, processes and approaches (Project and Portfolio Management Methodology – PPM).
• Budgeting management skills.
• Display strategic thinking capabilities, with abilities to juggle multiple goals and deadlines in the context of the big picture.
• Team Leadership & Development: Ability to mentor, coach and effectively transfer expertise to others.
• Facilitation, Negotiation & Problem Resolution Skills: Ability to build a strong network and relationships at executive levels with technology and solutions, customers and vendor groups.
• Ability to identify problems and be effective in problem resolution.
• Ability to make a strategic recommendation to enhance the success of the projects and report to senior management on progress and development of projects with a clear indication of issues risks mitigation and dependencies.